UNBF Libraries' Borrowing Policy

Related Policies:

Please contact us with any questions.

UNBF Libraries Borrowing Policy governs the borrowing of materials from the Harriet Irving Library, the Engineering and Computer Science Library and the Science and Forestry Library by UNB/STU students, faculty, and staff. UNBF Libraries aims to ensure: basic fairness to all borrowers, facilitation of research, and efficient use of library resources.

Library Cards

Users must present their own valid UNB/STU ID card to borrow materials. Part-time students can request a non-photo card through my eServices.

Returning Materials

Borrowers are responsible for returning materials on time and in good condition. Any damage, including the use of highlighters, may cause an item to be declared lost and corresponding charges will apply.

Library books may be returned at any UNB Library or book drop.

The following materials must be returned to the library from which they were borrowed:

  1. Reserve items
  2. Maps

Item Retrieval

Material held by UNB Libraries may be requested through the Request Item link in the library catalogue for pickup at the borrower’s home library.
Item Retrieval FAQs

Item Retrieval FAQs

How do I make a request?
Please use the Item Retrieval link within UNB WorldCat.
What can be requested?
Material held at any UNB Library can be requested for retrieval at the borrower’s home library. Material that cannot be borrowed, or signed-out, cannot be requested. Course Reserve material also can not be requested.
How will I know when my requested item is available?
You will be alerted by an email sent to your UNB / STU email address.
I’m in a hurry. Is Item Retrieval the fastest way to get my material?
It will take a couple of days for the item to be available for pick up, so it may be faster to retrieve it yourself directly from the shelf if possible. Until the item is retrieved from the shelf by library staff it will be available to other borrowers.
How long does it take for my requested item(s) to be available to be picked up?
Your material will generally be available to you a couple of days after you request it. An email will be sent once it’s ready to be picked up.>
How long do I have to pick up my material?
You must retrieve your material within three days or it will either be returned to the shelf or signed out to another borrower.


Once a user has had an item on loan for 2 weeks or longer, it can be recalled for use by another borrower or for Course Reserve. A notice will be sent to a borrower’s UNB / STU email address. Recalled material are due 4 days after a notice is sent. Fines for recalled items are higher than regular late charges.

Instructors are asked to use the Course Reserve Request Form to identify materials required for Course Reserve.

Recalls may be issued at any time, including holidays. Borrowers are advised to return all material prior to leaving campus for an extended period. Failure to do so does not exempt a borrower from fines or suspension if an item is recalled.

Overdue Fines and Notices

The Libraries will send reminder notices as a courtesy, and will alert borrowers when an item has been recalled. It is a user’s responsibility to read library notices, which will be sent to their University email address.

Failure to return library materials on time will generally result in overdue fines.

Fines and Fees

Item Type Per Item Late Fines Maximum Late Fees Lost Fees
Books, Periodicals, DVD/Videos $1 /day $28 $200 (minimum) plus accumulated fines.*
Recalled items $5 /day $100 $200 (minimum) plus accumulated fines.*
Course Reserve Loans $5 /hour or any portion thereof $100 $200 (minimum) plus accumulated fines.*
Short Term Loans – not Course Reserve (e.g. laptops, room keys) $1 /hour or any portion thereof $50 $200 (minimum) plus accumulated fines.*
Document Delivery $1 /day $28 Charges may also be applied by the lending library

Lost Items

An item will be considered lost 28 days after becoming overdue, or when fines for that item reach $100; whichever comes sooner.

* A lost fee of $200 (minimum) will be incurred, plus accumulated fines. The fee may be considerably higher, depending on the value of the lost item. In some instances a replacement copy may be substituted, with prior approval.

A bill is sent to University Financial Services for collection if unpaid by the borrower within two weeks of a bill being sent by the Library.

We welcome the return of lost items to the library collection. A borrower who has paid a bill with Financial Services may apply to the Library for a refund of replacement fees.


A borrower with overdue library material, or unpaid library bills of $25, will be suspended from further borrowing until overdue material is returned and/or library bills are paid.

If charges reach $100, a borrower’s account will be referred to University Financial Services (UNB or STU) and borrowing privileges will be suspended until the account has been cleared. A user whose account has been sent to Financial Services may be unable to access most library e-resources and services until all outstanding library fines and fees have been paid and the library is officially notified that the account has been cleared.

University Sanctions

The University (UNB or STU) may withhold diplomas, grades, and transcripts until all library charges are paid.


Issues having to do with fines and/or suspensions can generally be resolved directly with library staff.

For unresolved issues, the borrower may present his/her case in writing to the Senate Library Committee. Appeals should be submitted within one week of the case in question to: Dean of Libraries, UNB Libraries. The decision of the Committee is final and not subject to further appeal.

Privacy Statement

UNB and UNBF Libraries are committed to protecting the personal information of all library users. The information held in library records will be used for our borrowing system, application of penalties associated with this policy, and is accessible only to database administrators. This information is collected under the authority provided for in the New Brunswick Right to Information and Protection of Privacy Act. For more information on the protection of personal information at UNB please consult the University Secretariat.

Loan Periods

General Loan Privileges (Excluding Reserve Materials)

Borrower Loan Period Maximum # of Items Renewals
Undergraduate Students 2 weeks 100 5
Graduate Students / Faculty / Staff 1 term 100 2

Document delivery loans and any item currently subject to recall may not be renewed.

Other Loan Privileges for All Borrowers

Item type Loan Period Maximum # of Items
Periodical 3 days Included in book allowance
Video/DVD 7 days 5
Popular Reading Collection (HIL) 2 weeks Included in book allowance

Reserve Loan Privileges

Material in high demand may be placed on Course Reserve by Course Instructors, for periods of 2 hours, 1 day, 2 days or 3 days. Course Reserve items may be restricted to in-library use only. Course Reserve material must be returned to the library from which it was borrowed.

Book Drops

The Harriet Irving Library book drop is located at the back of the building. It allows borrowers to return material which is not overdue without coming into the library. The Engineering and Computer Science Library book drop is open only when the library is closed. The Science & Forestry Library book drop is available only when the library is open. Course Reserve material must be returned to the library from which it was borrowed.

Contact Us Info:

Harriet Irving Library
Access Services (Circulation & Document Delivery)
506-453-4756   circhi@unb.ca
Engineering & Computer Science Library
506-453-4747   englib@unb.ca
Science & Forestry Library
453-4601   scilib@unb.ca

Revised September 16, 2013
Revised July 26, 2013
Revised January 17, 2012
Revised November 15, 2008
July 16, 2007

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